Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – April 1, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day, Selectman, Aaron Kullgren
Minutes: Administrative Assistant, Debra Davidson
Call to order: Adams called the meeting to order at 6:00 pm
Appointments:
6:00 Donna Lane spoke about the elevator that has been installed at the old town office. She explained it is referred to as a LULA and further explained exactly what it is. Update as to what improvements have taken place to date.
Adams discussed if Crotched Mountain could hold an open house, allowing residents an opportunity to see the improvements. Lane will look into this.
Discussion followed. No Decisions were made.
6:15 – Community Development Block Grant (CDBG) & other grants - Donna Lane; Treasurer, Katherine Heck - Ms. Lane brought everyone present up to date as to what improvements have taken place at the old town office.
· CDBG - Lane explained the Selectmen already signed the documents to re-submit for another CDBG in the amount of $500,000. This is a low/moderate-housing grant. The grant award will be on April 26th, 2010. This will provide housing for anyone in the community who qualifies for low or moderate income.
· State and Tribal Grant (STAG) – It was explained the Town has no information on the STAG, no records of the public hearing. Lane, though she has nothing to do with the STAG, she will check with the engineer to see what and when this was approved.
Treasurer, Katherine Heck discussed the auditors have made it clear that no checks should go to Crotched Mountain; they should go directly to the vendor. It was also discussed no grant money should go into the General Fund.
Lane commented the Town should not need a single audit, as STAG is not federally funded, it is State funded. Lane continued to explain how the funding for the CDBG works, and that low to moderate-income people must use this building.
The sub-recipient agreement was discussed. Lane will contact Michael Redmond regarding this. This agreement must be signed before any more funds will be released.
Discussed eligibility of the Town of Greenfield receiving grant money in the future.
Selectmen thanked Mrs. Heck & Ms. Lane for their time.
6:45 – Peter Hopkins, Loren White & John Gryval – Emergency Management – Hopkins discussed he asked to be on agenda to discuss emergency management. He explained this position is becoming more demanding, Hopkins recommends appointing John Gryval as the
Emergency Management Director. Hopkins will stay on as Gryval’s assistant. White & Hopkins have the plan almost complete. They need to complete this in order to become eligible for grants. Hopkins discussed his goals.
Kullgren thanked everyone for this information and asked if the other members (police & highway) have been notified of the request for appointment for Mr. Gryval.
Hopkins stated they should be aware of the request. White stated Chief Giammarino recommended Gryval.
Kullgren again stated before signing an appointment he would like to know Gryval’s qualifications.
Gryval discussed his qualifications, stating he set up the Emergency Plan in Lyndeborough. He is very familiar with the needs of the police, fire, highway and citizens of a community.
Hopkins discussed the differences of the position of health officer, emergency director & code officer. No decisions were made at this time.
Hopkins asked about the Mountaineers, the fairgrounds, recreation etc., he would like to pass on a suggestion to form a committee of residents and look at the facility and set up a long-term/short-term use plan. Hopkins is willing to be involved in such a committee.
Hopkins updated the Board on the Webster property.
White updated the board on the emergency notification system. Estimated cost will be approximately $3,000.00/year. White provided information on an upcoming webinar relating to this matter.
School board matters were discussed by Gryval.
Gil Bliss – not on agenda –
· Cemetery Lot - Mr. Bliss asked about selling one lot in Whittimore Cemetery, then closing the cemetery. Trustees will look into this.
· Fence – Replacement of the wrought iron fence is being investigated.
· Sexton position – the current sexton has a partner in Hillsborough. Bliss would like to discuss this with the highway.
· Greenvale Cemetery - Breaking up Greenvale Cemetery was discussed by the Trustees. The Trustees voted that in the future, people buying a gravesite need to purchase four markers to mark the area of the plot.
· Trustees are looking into upgrade prices and structure of a plot.
· MS-9 being mailed tomorrow.
8:00 – DPW Supervisor, Kevin McDonald – Building & Highway Updates –
· Purchase Order – A purchase order for tines on the rake was presented – No dollar amount was available this time.
· Road Agent Meetings - Discussed road agent meetings and getting involved, purchasing in bulk through this program.
· FEMA - Update on FEMA status
· Meeting House – Obtaining prices for the meetinghouse floor damages. The damage was a direct result of the flood. Painting building was discussed.
Decision: Davidson & McDonald to meet with Tony Sawyer next week to discuss painting the Meetinghouse.
· Baseball field – Highway crew to work on the baseball diamond next week.
· 33 East Road - Discussed a recent meeting McDonald had with the owner of 33 East Road in reference to the catch basin and the driveway.
· 371 Slip Road – McDonald met with owners of 371 Slip Road who has a problem with their culvert not being cleaned properly, causing damage to the road. McDonald will look into the town cleaning the culvert, placing a lien on the property then sending the property owner a letter. McDonald will look into the RSA regarding a lien or billing the property owner directly.
· Emergency Management – McDonald asked about his involvement in the emergency management program. Selectmen discussed the intention of keeping the department heads, Selectboard and the Emergency Management crew all in the loop in an effort to keep the plans moving forward. McDonald discussed ideas he has for programs that could be implemented within Greenfield.
Approval of minutes:
Selectmen approved the meeting minutes of the March 11th Work session, March 18th & 25th 2010 Selectmen’s Meeting as written.
Sign Documents:
Selectmen signed the following documents:
· P/R checks
· A/P checks
· A/P invoices
· MS-2
· MS-5
· Monadnock Security Contract
· Intent to cut – R4-26 – Putnam
· Cartographic Contract – Mapping Services
· Appointment – Patricia Donovan, Budget Advisory Committee
· Deed for 19 Sawmill Road – Chairman only
Old Business:
CMRC review & discuss contract – tabled at this time.
New business:
Mail - Miscellaneous mail was reviewed
Perambulation – Lyndeborough Selectmen would like to finalize the perambulation. Dates the Lyndeborough Selectmen are available are April 17, 23rd or 24th. The Lyndeborough Selectmen would prefer a Saturday morning. Selectmen discussed this, agreeing to meet on Saturday, April 24th at 8:00 am; they will meet in Lnedborough at the Town Offices.
Timber Cuts – Adams discussed there are two timber cuts without permits. The State Forester is looking into the cuts and a penalty will ensue. Adams will talk to Town Forester, Karla Allen.
Slip/Forest Road property – It is hopeful this property will close next week.
At 9:17 the Board of Selectmen asked Administrative Assistant to leave the meeting as they were going into a non-public session.
RSA 91A:3 ( ) -
Adjournment:
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